Add or remove holidays in your Calendar

Adding Holidays to Calendars

Outlook and Entourage have a built-in feature to add holidays from different countries and religions to your Calendar. As a service to KU, Information Technology is also making the KU Academic Calendar available.

Follow the instructions below to add holidays from 2007 through 2012 and/or KU Academic Calendar items from Spring 2007 through Summer 2012.

Outlook Web Access users:

Outlook Web Access has no function that allows you to add the holidays to the calendar. However, if you follow this procedure while accessing your account from Outlook 2003/2007 or Entourage 2004/2008, you will be able to view these items afterwards on your calendar using Outlook Web Access. You can access your account from a Windows machine that has Outlook installed by creating a new profile.

Windows users:

Outlook 2003/2007

Mac users:

Entourage 2004/2008

If you need assistance with these instructions, please call the IT Customer Service Center at 864-8080.

Outlook 2003 & Outlook 2007

To avoid duplicates, you will need to replace the existing OUTLOOK.HOL file. Follow the instructions below to do this.

• Find the current location of the OUTLOOK.HOL file. Use the steps below, under Searching for the Calendar File to locate the OUTLOOK.HOL file and then return here to step 2.
  
• Click on this OUTLOOK.HOL link to download the new file and save it to the location that you found in step 1. (If you copied the path from the search instructions below, use CTRL-V to paste it in the location box.)
  
• Windows will ask you if you want to overwrite the current OUTLOOK.HOL; choose Yes.
  
• Launch Outlook, if not already open
  
• Click the Tools menu and select Options; then select Calendar Options.
  
• On the Calendar Options dialog box click Add Holidays.
  
• In the Add Holidays to Calendar dialog box, check the box next to any of the countries and cultures for which you want to add holidays. The United States box may already be checked. In alphabetical order, there will be an entry titled KU Academic Calendar 2007-2010 and an entry for KU Academic Calendar 2010-2012. Check the box for the academic calendar dates you wish to add to your Outlook calendar.
  
• If you previously added any of the holidays Outlook will ask you if you wish to install them again. Click OK to continue if this is the first time you have installed the 2007-2012 holidays.
  
  If you have already installed the 2007-2012 holidays and are adding a different set of holidays, click CANCEL and return to the Add Holidays dialog box. Uncheck the click box(es) next to the holidays that you have added previously, and then click OK to proceed. This will prevent the holidays you've already added from being duplicated on your calendar.
  
• Click OK twice to close all the dialog boxes and return to your Outlook calendar.
  

Searching for the Calendar File

• Click on the Start button, and choose Search (for Windows XP) Windows XP users should then click on All Files and Folders on the left side. VISTA INSTRUCTIONS
  
• In the search window that comes up, type OUTLOOK.HOL (for Outlook 2003) in the file name box and click OK.OUTLOOK 2007 use OUTLOOK.HOL?
  
• When the file is found, record the path to it (e.g., C:\Program Files\Microsoft Office\Office\1033\OUTLOOK.TXT). You can copy this path by selecting the text and clicking CTRL-C, or you can write it down and reenter it.
  
• Return to step 2 for Outlook 2003 & Outlook 2007.
  

Entourage 2004 & Entourage 2008

To avoid duplicates, you will need to replace the existing Holidays file. Follow the instructions below to do this.

• Save Holidays to the desktop.
  
  • In Safari, control- or right-click the Holidays link and click Save Linked File to the Desktop.
    
  • In Firefox, control- or right-click the Holidays link, click Save Link As, select Desktop as the save location, and click Save.
    
  • Other browsers should work similarly.
    
• Open the Office folder:
  
  • Entourage 2008: Open /Applications/Microsoft Office 2008/Office.
    
  • Entourage 2004: Open /Applications/Microsoft Office 2004/Office.
    
• Drag Holidays from the desktop to the Office folder.
  
• Finder will ask you if you want to replace the older Holidays; click Replace.
  
• Launch Entourage, if not already open
  
• Click the File menu and select Import.
  
• Click Holidays (Entourage 2008) or Import Holidays (Entourage 2004), then click the right arrow to continue.
  
• Check the box next to any of the countries and cultures for which you want to add holidays. The list is in alphabetical order. There are entries titled KU Academic Calendar 2007-2010, KU Academic Calendar 2010-2012, and United States. Put a check in the boxes next to all the holidays that you want to add to your Calendar. If you've previously added the United States or KU Academic Calendar 2007-2010 holidays, they will be duplicated if you add them again.
  
• Click the right arrow to continue.
  
• Entourage will notify you that "The Holidays you selected have been added to the Calendar." Click OK.
  
• Click Finish.
  

Pasted from <http://www.email.ku.edu/faqs/calendar.shtml>